4 Reasons to Involve Your Technical Team Early in New Building Plans

There are millions of details that go into a new building development project. Your team is considering everything from the structure of the space and walls, even down to small details such as where to place electrical outlets.

With the heavy reliance on solid IT infrastructure, your traditional building team may not have the full breadth of knowledge necessary to ensure your business is successful. Bringing along an IT managed services provider, one with new construction technology design and project management experience, from the very beginning of your building development process can reduce overall project costs, timeline and headaches.

When your IT partner is involved at each stage of the planning and building process, they are able to work through project design, deployment and ongoing management processes to ensure your build goes smoothly. You can also be confident that your company will have the tools available to support business needs both now and in the future.

Planning Technology Needs for Your New Office or Building

It can be tough to determine the exact uses of each inch of your space — particularly if you’re creating a multi-use building that will have more than one tenant. With highly structured cabling and sufficient WiFi support, you reduce the overall chances that you’ll need to make costly adjustments to your building strategies once your company or other tenants take possession of the space. Below are four ways that a trusted IT services partner can help keep the project on track and move swiftly to create a secure, reliable, scalable IT infrastructure.

Today’s IT partners are able to provide so much more than “just” building a network. Their teams are invaluable in planning and implementing a wide range of communication and technology tools, including:

  • Phone systems
  • Audio / video systems
  • Conferencing
  • Access and Building Controls
  • Building Security
  • Surveillance
  • In-Room Technology and more…

When you utilize a single partner to create a strategy across these various infrastructure needs, you’re reducing the potential for costly mistakes and rework.

1. Create Adequate High-Speed WiFi Networks

Staff members, customers and vendors will all need access to secure, high-speed WiFi throughout your building — and sometimes even the outdoor areas. This goes far beyond simply putting in hotspots, you’ll need a knowledgeable IT partner that can correctly design a robust, reliable wireless network that takes into consideration wireless device density, construction materials, thicknesses, security and compliance needs, etc.

2. Highly Structured Cabling Creates a Flexible and Extensible Business Environment

There have been many updates to cabling strategies over the years. This often meant costly efforts to rip out and upgrade cables from the walls when you shifted internal office space or made major upgrades to your building.

With future-focused structured cabling strategies, your IT partner can work with building managers and business owners to create a more flexible and expandable network of cabling that can be easily mapped and quickly modified in the future. No more crawling through ceilings trying to determine where specific cables have an endpoint!  Not to mention having to install costly cable runs, potentially tearing up walls and ceilings, because they were missed in the construction process.

3. Cybersecurity Considerations

Just as your building’s physical security is a key consideration for your business, cybersecurity and compliance must also be addressed. Companies are losing hundreds of thousands of dollars (sometimes even millions) to cybercriminals each year, often caused by companies with lax password or control mechanisms in place.

Your IT services partner can help by providing best-practices for cybersecurity based on the unique needs of your business. There may be standards or requirements for medical or financial professionals that would require a specific type of WiFi access or highly-secure data practices. With this information in hand, your IT professionals can weave cybersecurity into every layer of your business infrastructure.

4. Supporting Future Growth with Your IT Infrastructure

It would be devastating to create the infrastructure for your building, only to find that it won’t support the heavy-duty needs in five or ten years. Going back and rebuilding at that point can be extraordinarily expensive — and the same can be true of your IT infrastructure!

The increased reliance on technology has made it particularly important to future-cast your needs as much as possible. Standards are changing rapidly, internet speeds and networks need to be extremely fast to keep up with the demands of data-heavy business applications and user demands. Taking the time to plan ahead with a well-informed IT partner helps reduce the risk that you will need to redo your building’s IT infrastructure within a few brief years, or worse yet, immediately following building completion, if the design is not adequately planned.

Maintain a High-Availability Environment for Your New Build

Having multiple vendors for phone systems, audio/video builds, teleconferencing and networking can add an unnecessary level of confusion (and costs!) to your next project. Lack of communication and inconsistent execution of standards often plague projects with too many partners involved. Consolidating this work under a single umbrella with your IT services provider helps improve communication as well as the speed of execution for your project.  More efficiency, a cohesive, well-executed plan and elimination of unexpected or uncoordinated details all save time and money for new development projects.

Employees and customers are more demanding than ever, meaning it’s crucial that you’re able to meet their current and future needs. When you consolidate your building strategy, planning and implementation with a single IT services partner, you’re often able to recognize economies throughout the process. Developers and project owners can expect to have their project flow more smoothly and efficiently, reducing unexpected surprises and expenses in the process.

Ready to learn more about proactive IT and security strategies you can include in your next building or moving project? Contact the professionals at Nexus IT Consultants at 801-839-7006 or fill out our quick form to request a complimentary initial consultation.