Jot down upon your list of reasons to convert to a cloud based data storage system the significant cost savings such a platform can offer your business. In addition to the ease of accessing your documents and data anywhere, you can cut back on a number of in-house staffing, hardware and software investments and also avoid paying for updates, reflecting well on your bottom line.
Servers Are Elsewhere
The costs of obtaining, operating and maintaining servers fall upon the vendor with whom you contract for your cloud technology. Your company and many others are spreading the costs of the servers and their upkeep which reduces the cost for each business. You also will avoid the ancillary costs of cooling the building or buildings where they are housed, which can be a huge expense, particularly when added to the basic energy cost of merely running the servers.
Any repairs or replacement of equipment should be included in your monthly or year cost, avoiding the surprise of large expenditures and the need to respond to equipment failure. You are able to share that cost as well with the other businesses using the cloud-based servers.
Upgrades Are Not Your Responsibility
Updating the hardware or software is another obligation you can gratefully sidestep. A smaller business will receive just as much pressure as a larger one to install minor or major upgrades without the economy of scale a larger firm might enjoy. If you are using a cloud-based service these upgrades are the responsibility of the vendor from whom you purchase the services. You also will not need to learn about the upgrades or use your staff time to install them, clearly saving you money on wages as well.
Staffing Costs Are Reduced
If you are outsourcing your technology services you do not need to keep IT professionals on staff. This will garner significant savings for your company without sacrificing services for your employees. The IT staff of your cloud-based vendor will have intimate understanding of the challenges that occasionally impair the services they provide to you and will quickly and effectively respond to these issues, leaving you and your employees to take care of your own business.
Technology Responses Are Balanced
If your industry experiences down times and periods of the year when technology needs are accelerated a cloud-based server can much more easily respond to these variations than an in-house team. Predictable increases and decreases in your business’s needs can be part of your contract with the cloud-based service. If you experience unexpected peaks and valleys you can adjust the amount of support you need without adding or laying off your own staff, saving wages during up times and possible unemployment claims during slow times.
Tasks Are Completed With Added Flexibility
When your business uses the cloud, your employees have greater flexibility regarding where and when they complete projects, communicate with management and other team members, and enter data. Offering this flexibility makes for much more productive and happier employees who are better able to manage their time. Down time which suits neither your business nor your employees is put to better use when the cloud is accessible all the time from almost any place.